Pima Community College: Draft Policy for Public Comment

RG-3501/AA & SPG-3501/AA: Admissions and Registration

2009-04-29T12:00:00.000-07:00

This Reg and SPG: Admissions and Registration are being updated to align with Arizona Revised Statutes 15-1801 through 15-1821.01 (statutes and links are below).

You can view the draft language for Addmissions and Registration by clicking here: RG-3501-AA or SPG-3501-AA.

To add your own comment or view other comments, click the "comments" link below. Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml .

Arizona Revised Statutes
Chapter 14: PROVISIONS RELATING TO BOTH COMMUNITY COLLEGES
AND UNIVERSITIES
Article 1: Classification of Students for Tuition Purposes
15-1801 Definitions
15-1802 In‑state student status
15-1802.01 County residency status; community college districts
15-1803 Alien in‑state student status
15-1804 Presumptions relating to student status;
definition
15-1805 Student status guidelines
15-1805.01 Admissions; enrollments; community colleges
15-1806 Testimony concerning student status; designation of persons to administer oaths
15-1807 Concurrent enrollment; nonresident tuition
15-1808 Tuition waiver of child or spouse of peace officer, correctional officer, fire fighter, emergency paramedic, national guard member or member of the United States armed forces killed in the line of duty; disabled national guard member; definitions
Article 2:
Admission of Students
15-1821 Special admission of students under age
eighteen; enrollment information; reports
15-1821.01 Dual enrollment information

Thank you for your participation in the Public Comment process of the adoption of Board Policy.

SPG-1502/BA Classification of Positions

2009-04-28T00:00:00.000-07:00

The SPG-1502/BA Classification of Positions is being modified to address the long-standing issue of staff duties and responsibilities changing without re-evaluation of their position.

View the draft language for the Classification of Positions by clicking here: SPG-1502/BA

To add your own comment or view other comments, click the "comments" link below. Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

Thank you for your participation in the Public Comment process of the adoption of Board Policy.

SPG-4201/BB Faculty Hiring Process

2009-04-23T12:00:00.000-07:00

Over the years, PCCEA has heard from many faculty members regarding frustration in the recruitment and hiring of new faculty. There are two most common complaints. One: the desire to go back to being on a Hiring Committee instead of an Advisory Committee, when faculty were allowed to make recommendations instead of just advise. Two: administrative overrides in everything from the position announcement to the actual faculty hire.

For the past three years, the Meet and Confer team has been working with the College on the Faculty Hiring Process to strengthen the role of faculty. Once again, the College has given us permission to assist in modifying the Hiring SPG to make the process run more smoothly. We have modified the timeline, included a step for final review of the position announcement and strengthened procedures for out-of-cycle hires.

Now is your time to comment. View the draft language for the Faculty Hiring Process by clicking here: SPG-4201/BB

To add your own comment or view other comments, click the "comments" link below. Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

Thank you for your participation in the Public Comment process of the adoption of Board Policy.

SPG-3001/AA: Faculty Standards and Qualifications

2009-03-24T11:13:00.000-07:00

Both the Board Regulation and Standard Practice Guide address Faculty Standards and Qualifications.

Section VI specifically outlines the role of Faculty CDACs in this process and deserves careful review.

To view the draft language for the Regulation, click here: RG-3001/A
To view the draft language for the Standard Practice Guide, click here:SPG-3001/AA

To add your own comment or view other comments, click the "comments" link below.

Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

RG-2702: Copyright Ownership

2009-03-24T11:03:00.000-07:00

Board Regulation RG-2702: Copyright Ownership is being revised.
To read the College's proposed language for RG-2702, please click here.
To add your own comment or view other comments, click the "comments" link below.
Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

SPG-3202/AA: Course Materials

2009-01-24T15:01:00.000-08:00

Both RG-3202/A and SPG-3202/AA address the adoption of course materials.

Here is PCCEA's Statement on SPG-3202/AA:

PCCEA Memo

To: Chancellor Flores
From: Ana Jiménez, PCCEA Vice-President
Date: February 1, 2009
RE: Draft SPG-3202/AA: Course Materials

Thank you for inviting public comment about Pima's policies, regulations, and practice guides. Our comments today concern the proposed BOG Standard Practice Guide SPG-3202/AA: Course Materials. PCCEA appreciates the College's diligence in ensuring that College Policies adhere to state law and we recognize the value of implementing standard practices for all College employees. However, we have some areas of concern with regard to how this SPG delineates the interpretation and implementation of ARS 13-1891.
Concerns
· Section B. Faculty members are directed to request in writing information about the class materials from the publishers. The burden of requesting this information most often will fall on the shoulders of the Department Chairs and Lead Faculty, who typically already are overburdened with the tasks of scheduling, staffing and securing course materials. It is not clear in the language used if this information must be requested every semester for every class material item or if this language only refers to changes in class materials (e.g., adopting a new edition or a new text book in the Spring that is different from what was adopted in the preceding Fall semester). Obviously, the latter interpretation places a much more reasonable burden on the faculty. PCCEA requests that Item B specifically state that the information requested be limited to semesters in which a new material is selected.
· Section C. Regarding ownership of free review copies, the Guide states, "Such materials provided by the publisher at no charge are presumed to be the property of the faculty member or employee." Are we to assume, then, that as owners of such materials, faculty may dispose of those materials however they see fit? PCCEA requests an addendum that states faculty are permitted to dispose of their property as they deem appropriate.
Of less importance are various grammatical errors that also need to be addressed. We are happy to assist with those corrections if a Word file is provided to facilitate the modification process.

The Standard Practice Guide (SPG) is based on the Arizona statute (ARS 15-1891) that was passed last year and reflects that language almost verbatim. Below is a link to an Arizona Board of Regents summary. It briefly states the law and reviews its impact.
http://www.abor.asu.edu/1_the_regents/meetings/board_book/2008-09-Sep/Item-09-2008-09.pdf

Some important topics in the SPG include:

the duties delineated in ARS 15-1891 that are the responsibility of Department Chairs/Lead Faculty.
the definition of Free Review Copies as property of Faculty.
the prohibition of book buyers to solicit Faculty for the purchase of Free Review Copies.

To view the College's Draft SPG, click here.

To add your own comment or view other comments, click the "comments" link below.

Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

SPG-1505/BB: Mandatory Reporting - Abuse of a Minor

2008-11-24T07:23:00.000-08:00

The Standard Practice Guide 1505/BB is up for a second
review. PCCEA made a formal statement regarding this SPG during its original
review in September. [View September statement]

To read the College's proposed language for the revised SPG-1505/BB, please click here.

Below is a memo PCCEA sent in response to the College's SPG. Greyed language is for suggested deletions, blue language is for suggested additions.

PCCEA Memo

To: Chancellor Flores
From: Ana Jiménez, PCCEA Vice-President
Date: December 9, 2008
RE: Draft SPG 1505/BB: Mandatory Reporting - Abuse of a Minor (second
review)

Thank you for inviting public comment about Pima Community
College's policies, regulations, and practice guides. PCCEA appreciates the
revisions made to the initial BOG Standard Practice Guide SPG-1505/BB:
Mandatory Reporting-Abuse of a Minor.
There remain two monumental concerns regarding the College's proposed Standard Practice Guide ensuring College employees comply with ARS 12-3620: 1) Student age and 2) Communication of Policy.
STUDENT AGE In reviewing the second draft of this policy, the language in paragraph 2 of section 2.1 implies that a College employee should apply a different standard of sensitivity to victims based on the victim's current age. As stated in our review of the initial SPG, College employees typically do not know the age our students; therefore, PCCEA believes it is inappropriate to write policy giving direction based on information not readily available to all College employees. Given the restrictions on which questions can be asked (which do not include clarification of age) it seems prudent only for law enforcement personnel to employ different standards for investigation.

Section 2- Reporting Responsibilities
2.1
(second paragraph) … "In
forming a reasonable belief, a College employee should
use discretion in
asking questions of a victim (or third party) who is 18
years
of age or older. In asking questions of a victim (or third
party)
who is less than 18 years of age,When
discussing the abuse with a victim (or
third party) particular care needs to be taken not to re-traumatize the victim
and/or compromise any criminal investigation. If the College employee
believes the victim (or third party) is may be less than 18 years of age,
College employees should either it
is preferred that the College employee not ask any questions of the person victim. Any
questions asked of the victim should be limited to only, or should limit questions to the
following: what happened?; who did it?; and where were you when it
happened?”

COMMUNICATION OF POLICY
PCCEA would again like to express our obligation to ensure that students be informed in advance about the legal requirement that College employees bear in reporting to law enforcement any past or present abuse of a minor. PCCEA appreciates the College's commitment to developing language for informed consent; however, to strengthen the importance of this statement, PCCEA requests that an additional section be added to this SPG to mirror language already in place under SPG-1501/AD: ADA & Equal Opportunity, Reasonable Accommodation Guideline for Students. Please see suggestions below.
Section 4 - Other Considerations
4.1 Faculty Responsibilities:
4.1.1 Each syllabus will include a statement notifying individuals about the “Mandatory Reporting of Abuse of a Minor” state statute and PCC SPG.
For example: "Pima Community College complies
with Arizona State Statues pertaining to immediate reporting of abuse of a minor. Abuse is defined as sexual, physical or neglect, and a minor is defined as a person under age 18 (ARS 13-3620). Students who disclose abuse of a minor, either personally experienced as a minor anytime in the past or present, or that of another minor, to any College employee legally requires that employee to file an immediate report to PCC DPS”. (PCC SPG-1505-/BB).
4.2. Training
4.2.1 All College employees will participate in training as coordinated by PCC DPS. New employees will complete training as part of their new employee orientation.
4.2.2 A mandatory training session for all campus personnel will be scheduled annually as needed for updates.
4.2.3 Faculty, staff, and administrators will be expected to participate in scheduled training sessions provided by PCC DPS and updates as required.
4.3. Communication
Information pertaining to SPG-1505-/BB and ARS 13-3620
will be publicized and made known on all campuses and to all students. Brochures and other types of materials will be developed to explain student rights and to explain College policies and procedures for mandatory reporting. Copies of these Guidelines are available on the web at: http://www.pima.edu/policies/standardguidelines/SPG-1505-BB.shtml and printed copies may be obtained from PCC DPS.
Similar language appears in SPG-1501/AD and demonstrates a strong commitment to students, employees, and the community we serve.

To add your own comment or view other comments, click the "comments" link below.

Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

BP-3202: Course Materials

2008-11-24T07:18:00.000-08:00

Board Policy 3202 is being added to ensure that the College and its employees are aware of and comply with the law as it pertains to adoption of course materials.

To read the College's proposed language for BP-3202, please click here.

To add your own comment or view other comments, click the "comments" link below.

Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

BP-3501: Admissions and Registration

2008-11-18T20:21:00.000-08:00

Board Policy 3501 is being revised to align the College's policy on Admissions and Registration with two Arizona Revised Statutes [ARS 15-1805.01] and [ARS 15-1821].

To read the College's proposed language for BP-3501, please click here.

To add your own comment or view other comments, click the "comments" link below.

Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

SPG-3201/AA: Occupational Program External Advisory Committees (OPEAC)

2008-10-13T07:34:00.000-07:00

SPG-3201/AA refers to Occupational Program External Advisory Committees. The current Occupational Program Advisory Committees will be replaced by these. To read the College's proposed language for SPG-3201/AA, please click here.

Below is the Memo that PCCEA wrote in response to the College's proposed language.

To add your own comment or view other comments, click the "comments" link below. Be sure to formally submit your comments to the College by visiting the official Draft Policy Website: http://www.pima.edu/policies/drafts.shtml

Note: The memo below was never sent officially to the Chancellor! PCCEA apologizes for the oversight.

PCCEA Memo

To: Chancellor Flores
From: Ana Jiménez, PCCEA Vice President
Date: October 1, 2008
RE: Draft SPG 3201/AA

PCCEA appreciates the opportunity to comment on the proposed BOG Standard Practice Guide SPG-3201/AA: Occupational Program External Advisory Committees (OPEAC). We acknowledge the modifications that were made to the first draft of this SPG and note the College’s willingness to discuss this topic further. In reading through this new draft, we see that the new language still does not allow for a faculty co-chair, and it does not allow for faculty participation in the advisory committee meetings. If the advisory committee does not have the Lead Faculty as co-chair, we do not believe that the committees will be effective for many reasons including the following:

1. The lead faculty is aware of the needs of the program and is really the only person who is capable of knowing what should be on the agendas of the meetings and what the timelines and deadlines should be for completion of committee business.

2. For many occupational programs, curriculum matters originate in the advisory committee, placing the committee in charge of drafting new curriculum and curriculum review and revision. These duties require the expertise of a faculty member.

PCCEA respectfully requests again, for the sake of the functionality of the committee, that the Lead Faculty be allowed to be the co-chair of the advisory committee. We request that the language in E be modified to reflect this. PCCEA also requests that faculty be able to participate in meeting business, versus simply observing. Faculty should be allowed to participate based on the needs of the committee. Please see proposed language changes in red below.

E. One co-chair is filled by an individual external to the College, who will be elected by the committee members for a one-year renewable term. The other co-chair position will be filled by the Lead Faculty for the program. The Division Dean for a single campus program or The College Discipline Area Committee (CDAC) Chair for a multi-campus program will serve as the other co-chair of the committee

C. Administrators, faculty (full-time and adjunct) or staff members may observe advisory committee meetings in an ex-officio role (non-voting), at any time, and participate in meeting business on an as needed basis as determined by the co-chairs.